Board Meeting Minutes Template
Board meeting minutes are more than an administrative formality; they are a pillar of good governance, safeguarding compliance, accountability, and strategic direction. Capturing clear, precise board meeting minutes is a critical responsibility, and whether you're new to the role or a seasoned professional looking to refine your process, there's always room to enhance efficiency and effectiveness.
With BoardPro's Board Meeting Minute Template and Guide, you can ensure your minutes are polished, professional, and capture the right information—every time.
What's in the BoardPro Board Meeting Minutes Template?
The BoardPro Board Meeting Minute Template provides you with a framework for your meeting minutes. This includes sections for:
- Meeting details such as title, date, time, venue, and participation
- Interests register, action register Strategic matters and strategic planning
- Board operations and committee details
- Professional board development
- Management and operational reports
- Board only sessions
The accompanying guide takes you through what should be in your minutes, and why. To create professional minutes for your board, download BoardPro's Board Meeting Minute Template here.
What are board meeting minutes?
Board meeting minutes are the official written record of discussion, decisions, and actions taken during a board meeting. They are a permanent record of the board's governance, capturing key points such as motions, votes, strategic discussions, and assigned responsibilities.
Meeting minutes need to:
- Represent the development of the board's thinking about significant topics
- Record that appropriate governance processes were observed
- Be written so someone not present at the meeting can understand how the board arrived at its final position

Why use a board meeting minute template?
Using a template for your board meeting minutes captures all details to:
- Be legally compliant
- Demonstrate the integrity of process
- Protect organisational and director reputation
- Provide a basis for decision evaluation and review
- Clarify responsibility and track actions
- Facilitate due diligence
- Provide a record of the organisation's history

What Our Customers Say on G2
Board Meeting Minutes Template FAQs
A tool that helps boards capture key discussions, decisions, and actions clearly and consistently. It streamlines minute-taking, reduces errors, and ensures a professional, standardised format for easy reference, sharing, and storage.
Complete the form, and you will receive the template and associated resources by email. Then, download the files and enter your details and data.
The templates have a simple and straightforward design, which makes entering your information easy. Some key pieces of information to have to hand include:
- Meeting dates
- Important dates such as tax and statutory obligations
- Due dates of key documents
- Board or board member actions
Yes, the template is fully editable to suit your needs.
The template is provided in Microsoft format for easy editing.
It saves time, ensures professionalism, and aligns with best practices for creating annual work plans.