Annual General Meeting Template Download

The Annual General Meeting (AGM) provides several essential functions for an organisation to ensure transparency, good governance, and stakeholder engagement.

It's important that AGMs run smoothly, efficiently, and by the book. Whether you're a seasoned chair or hosting your first AGM, BoardPro's Annual General Meeting and Standing Orders Template you will have a clear structure to support efficiency, transparency, and effective decision-making.

What's in the BoardPro Annual General Meeting Template?

The Annual General Meeting and Standing Orders Template provides a comprehensive, ready-to-use framework to guide the structure and conduct of your AGM. This includes sections for:

Pre-meeting preparation
Conduct at the AGM, such as determining a quorum, apologies, proxies, and voting rights
Rules of debate, including instructions for speaking, amendments, motions, points of order, and resolutions

To keep your AGM running smoothly—from opening formalities to closing remarks—and to receive guidance on key procedures, roles, and rules, download your template here.

What is an annual general meeting (AGM)?

An annual general meeting (AGM) is a formal, yearly gathering of an organisation’s shareholders, stakeholders, and board members and executives. During an AGM, common agenda items include:

Presentation of financial statements
Election or re-election of directors
Appointment of auditors
Dividend declarations

An AGM is essential for transparency, accountability, and decision-making, ensuring stakeholders can review performance, vote on key issues, and align on future strategy.

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Why use an annual general meeting template?

Using an annual general meeting and standing orders template ensures your AGM follows a clear and structured process and meets all legal and constitutional requirements. It also:

Defines roles and responsibilities
Supports good governance practices
Promotes fairness and consistency
Saves time and keeps the meeting to the schedule
Reduces risk and avoids confusion

Download your template

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Ericka P

Secretary, Small-Business (50 or fewer emp.)

"This is an excellent board tool. Mobility, no paper, ease of navigation, brilliant note options. The ability to quickly find previous papers and minutes is also very helpful for accountability."

Paul M

Chairman, Mid-Market (51-1000 emp.)

"BoardPro has proven itself indispensable. The structured approach makes it easy to compile agendas and Board packs and then use this same structure for creating well-organised minutes. Being able to search for previous decisions and minutes, as well as easily keep tabs on actions is fantastic. The reminders that BoardPro sends out keep everyone on task, without the Board Secretary needing to be too involved."

Virginia C

Board Secretary, Mid-Market (51-1000 emp.)

Staying at the top of your professional game! In the past, preparations for Board meetings were a nightmare as there were always literally mountains of paperwork to prepare, photocopy and share with Board members. This was such a tedious task, not to mention not great for the environment. Now, with BoardPro, all meeting documents are virtual and there is no longer any need for photocopying and wasting so much paper. This has cut our meeting cost down significantly.

Arieta D

Human Resource & Compliance, Small-Business (50 or fewer emp.)

Completely changed our board meetings! The software drastically improves organization of documents and communication before and after meetings. It gives us a central place for recording and reviewing minutes. We use the action items feature extensively, which automates everything so nothing slips through the cracks. The technical support is impressive.

Peter K

President, Mid-Market (51-1000 emp.)

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Annual General Meeting Template FAQs

A tool that ensures your AGM is well-organised, compliant, and results in clear, actionable outcomes.

Complete the form, and you will receive the template and associated resources by email. Then, download the files and enter your details and data.

The templates have a simple and straightforward design, which makes entering your information easy.

Yes, the template is fully editable to suit your needs.

The template is provided in Microsoft format for easy editing.

It saves time, ensures professionalism, and aligns with best practices for creating annual work plans.

Annual General Meeting Template

What's in the BoardPro Annual General Meeting Template?

Download your AGM template

What is an annual general meeting (AGM)?

Why use an annual general meeting template?

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Annual General Meeting Template FAQs

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